The City Clerk is an officer of the City, appointed by the City Council. The position of City Clerk is a statutory position required by State law. The City Clerk serves as the Department Head for the Finance and Administration Department, Airport, Commission on Aging (Senior Center), Library and Museum.
The City Clerk’s office is responsible for:
Minutes of Council Meetings
City Ordinances, City Code and Resolutions
Business Registrations and Licenses
Miscellaneous Permits (Garage sale, Solicitors, etc.)
CITY COUNCIL MEETINGS
The agendas and council packets for each council meeting are prepared by the Mayor’ Office. To request to be on the agenda please contact the Mayor's Office 575-746-3593
The City Clerk attends every meeting of the City Council and prepares the minutes of the proceedings. The City Clerk also maintains all Ordinances and Resolutions of the governing body.
CITY ORDINANCES AND RESOLUTIONS
Ordinances represent the laws of Artesia and are codified into the City Code. City Code books are also available for review at the Public Library. Resolutions are statements of policy of the City Council. Copies are available for review in the City Clerk’s office.
The City Clerk’s Office is responsible for the care and maintenance of all City of Artesia records. This office houses City Council minutes, ordinances, resolutions and a vast array of other historical and regulatory information. The City Clerk, by statute and city resolution, is the custodian of record for the City of Artesia. This office is responsible for developing and administering the records retention and destruction policy for both paper and digitally-created records and monitoring records storage areas.
The Clerk’s office also responds to requests for city records filed each year under the Inspection of Public Records Act. Resolution 1293 outlines the procedure for requesting records and a list of the record fees (Request form) .
The City Clerk serves as the Chief Election Official for the City of Artesia and is responsible for the administration of all city elections. Regular City Elections are held the first Tuesday in March of even-numbered years. The positions of Mayor, City Councilor and Municipal Judge are four year terms. Artesia has four dual-member council districts and one member from each district is elected at each election.
MAP of CITY COUNCIL DISTRICTS
City Hall (511 W. Texas)
Public Library (306 W. Richardson)
North Eddy County Clerk’s Office (Texas and First)
Motor Vehicle Department (Texas and First)
BUSINESS REGISTRATIONS AND LICENSES
Any person starting a business within the city limits must apply for a business registration fee for each place of business, prior to the start of their business. The business registration application is reviewed for zoning and safety issues by appropriate city departments. The business registration fee ($35.00) is collected annually, and is not transferable to another party.
Some business ventures (such as pawn shops, solicitors, secondhand dealers) or businesses without a permanent location in Artesia will require a business license, rather than a business registration. Business licenses fees vary based on the type of business, and are not transferrable.
Home Businesses are regulated through the Community Development Department (Planning and Zoning). Please contact the Community Development Office 748-8298 for guidelines and application.
State CRS Numbers Through a cooperative agreement with the state Taxation and Revenue Department, the City can issue state CRS numbers for reporting gross receipts (sales) tax.
Contact 575-748-8288 for questions regarding business registrations and licenses.
The City Clerk’s office is responsible for the issuance of certain permits for various operations within the City of Artesia, including garage sales, solicitors, pet licenses, public dances and taxi services. Applications are available at the City Clerk’s Office, 511 W. Texas Ave or call 746-2122.
Copyright Ⓒ 2013 City of Artesia, New Mexico l 575.746.2122 l
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